Information Technology Committee Charter

To ensure that instruction and administrative functions at Snow College are current, effective, and secure, an Information Technology (IT) Committee is hereby established, whose mission and structure are described below.

1. MISSION
The general mission of the IT Committee is help fulfill the mission of Snow College with information technology. More specifically, the mission is the following:

1.1 to function as a two-way communications link between technology users and IT staff;

1.2 to create, update, and implement strategic plans for using information technology and the web as instructional and administrative tools at Snow College;

1.3 to propose policy for usage, maintenance, replacement, and expansion of network, computing, and IT resources, and advise the CIO on IT budgetary issues.

2. IT COMMITTEE MEMBERSHIP
The IT committee membership is as follows:

  • one full-time instructor designated by each of the academic divisions which desires representation;


  • one member designated by each of the following staff constituencies: Library, Business Office/Human Resources, Instructional Assistance Center (IAC), Registration, Academic Support Services, Public Relations/Financial Aid, IR/Banner, Richfield;


  • the CIO.


3. IT COMMITTEE RESPONSBILITIES
The committee has the following responsibilities:

3.1 fulfill the mission outlined in section 1;

3.2 promote effective communication between the IT committee and each member's constituents;

3.3craft an IT strategic master plan, and review and update it regularly;

3.4 propose IT policies for ratification by the College Council;

3.5 set IT procedures, goals, and action plans within the framework of the ratified policies and the strategic master plan;

3.6 publish IT policies, goals, procedures, and the strategic master plan;

3.7 advise on major purchases.

3.8 The Committee Chairperson shall publicly post meeting agendas at least 24 hours before each meeting and see that the minutes of the committee meetings are made available to all interested parties in a timely manner.


4. COMMITTEE ADMINISTRATION
The Snow College IT Committee is administered as follows:

4.1 the IT committee is a standing college-wide committee and the meetings are open to the public;

4.2 each constituency shall determine how its representative is selected and whether its representative may serve on the IT Committee for a limited number of terms;

4.3 each term of representation shall begin July 1 and last for two academic years;

4.4 the IT committee shall elect a Committee Chairperson and a recording secretary at the start of each academic year from among their own number for a renewable one-year term;

4.5 the IT Committee Chairperson may not also serve as the Chairperson of any standing Deans Council or Faculty Senate subcommittee, or as the President of the Senate or Chairperson of the Deans Council.


5. AMENDMENTS TO THIS CHARTER
The IT Charter shall be amended in the following manner:

5.1 an amendment must be proposed by a member of the IT Committee;

5.2 the IT Committee must approve a written version of the amendment by a 2/3 majority;

5.3 the IT Committee must submit the amendment for approval by the College Council;

5.4 if the College Council takes no action on the amendment within four weeks of having received it (holidays excluded), the amendment will be enacted.