PERSONNEL POLICIES & PROCEDURES

13.5.3 PAY PERIODS (All Employees)
March, 1990; Rev/May, 2000; Rev/May, 2003 (Effective July 1, 2003)

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13.5.3.1 Pay Periods

13.5.3.1.1. Salaried employees are paid on the last banking day of each month. Payroll payments will be made through the Electronic Funds Transfer (EFT) process to the checking or savings account designated by the employee.

13.5.3.1.2. Hourly employees are paid on the fifteenth day of each month. When an hourly pay day falls on a Saturday, the employee can pick up the check on Friday; on a Sunday or a holiday, checks will be made available on the next working day.

13.5.3.1.3. Special handling of payroll checks such as mailing checks to the bank, home, etc. can be arranged through the SC Business Office; otherwise checks for hourly employees are available at the cashier's window. (See the Business Services Accountant for special requests.)

13.5.3.2. Time Cards & Payroll Action Forms

13.5.3.2.1. SC hourly work-study and work-to-learn employees must submit time cards to the Payroll Office no later than 5:00 p.m. on the last working day of the month in order to be paid by the fifteenth of the following month.

13.5.3.2.2. Payroll Actions Forms are due before the 20^th of each of month to the Human Resource Office for processing by the payroll office.

13.5.3.3. Payroll Check Requests

Individuals may be paid by check request if they meet the IRS guidelines for independent contractors. Any supervisor requesting payment for an individual by check request needs to fill out an Employee/Independent Contractor Classification Checklist and an Independent Contractor Payment Request Form available at the Human Resource Office.

13.5.3.4. Reporting Requirements

Snow College is required to comply with all Federal and State withholding and reporting laws including but not limited to federal income tax, FICA and State income tax.

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