Purpose And Accountability

Purpose

Snow College's The Utah Valley University’s (UVU) Career and Technical Education (CTE) Short Term Intensive Training Guidelines and Application Process document is designed to provide instructions for the administration of the Short Term Intensive Training (STIT) funds that are awarded to qualified applicants.
AccountabilityThe Career and Technical Education Department is accountable for maintaining internal control of the STIT funds and that these funds are spent properly and in a timely manner.
Short Term Intensive Training GuidelinesMissionShort Term Intensive Training is to provide occupationally specific intensive training for current employees or individuals seeking employment by effectively and economically matching their training needs with those of industry, utilizing the resources in each region of the state. The mission is characterized by the following parameters:

Training programs are to be conducted within Utah's existing higher education system using available facilities and equipment.
Training programs are initiated and terminated based on specific job market demands and economic development strategies, with an ongoing review of priorities for programming.
Training programs are short-term intensive (one year or less), usually non-credit, and designed to meet the specific needs of identified employers and match those needs with persons seeking employment.
Literacy and other basic educational support skills training will be provided as an applied curriculum that relates to job preparation requirements.
GoalsThe goal of STIT is to target short-term employment training that meets regional high demand needs as identified by the Department of Workforce Services within the Mountainland Region. Trainings that support or meet the identified needs will be given top priority.

The Career and Technical Education department funds proposals based on specific criteria thoughtfully designed in support of the overall short term training mission within the institution and the community-at-large.
Trainings will be offered for the Mountainland region which will best serve the training needs of the employers and the population of adults needing Short Term Intensive Training.
Application ProcessApplicant may apply for training funds that can be completed within the fiscal year and that adhere to the federal guidelines established. Funds awarded, but not utilized within the funding period will be reclaimed and re-distributed.
Applicant will need to read and accept the STIT General Terms and Conditions when submitting the online application. See Section V – STIT General Terms and Conditions.
The CTE Director will review and respond 14 business days from submission date.
For approved trainings, a STIT Award Contract is sent to the applicant. The award contract must be signed and returned to the CTE office before training begins.
If the training is not approved, the applicant will receive a denial letter.
Application CharacteristicsSpecific employers and jobs are identified prior to instruction.
Instruction is based on job task analysis and is performance based.
Trainings are less than one year in length.
It is preferable that trainings are conducted in Utah’s higher education system using available facilities and equipment.
Enrollment, instruction and support systems are flexible and competency based.
Student testing and assessment is provided to ensure training and employability development plans are in place prior to instruction (documentation may be requested for compliance).
Instruction is task-specific and designed to aid the individual to become employable in the shortest time possible.
Certificates of proficiency are provided to students completing training.
Students will be provided pre-employment training skills and there will be follow-up to determine success after training.
Application SiteAll STIT applications are submitted online here.

Appropriate Uses of STIT FundsGuidelines for ComplianceTuition fees shall be charged at a rate sufficient to cover the difference between the direct instructional costs and the STIT subsidy. Fees collected must be used by the service provider to support STIT services and may not be used for other purposes.
To assure accountability, periodic reviews may be conducted and an annual report will be required at the completion of each training.
Administrative costs from appropriated funds shall not exceed 20 percent.
Tuition generated over and above training costs must be reported to use for additional STIT trainings and administration.
UVU Policies and ProceduresThe Training Vendor and all Key Participants must indicate that they have read and understand UVU's Financial Affairs and Development, Human Resources policies and procedures here. Also all participants shall obtain proper approval from the Institutional Research Board if the training involves research concerning human subjects and will abide by ALL STIT General Terms and Conditions.
OtherAs a nonprofit institution, Utah Valley University has a public mission. The public depends on the university to conduct its affairs (including all sponsored trainings) in an objective and transparent way.
Post-Award AdministrationPost-award administration begins the moment funding is awarded. The awardee must carefully examine the terms and conditions of the award with regard to requirements for both financial and non-financial management. After the award contract is signed, any changes must be reviewed and approved by the CTE Director. Failure to do so may result in the repayment of funds awarded and disqualification for future funding opportunities.
General Terms And ConditionsAcceptance of STIT funds to conduct approved trainings obligates the receiver to use the funds as specified in the approved STIT application and within university policy, state and/or federal regulations. Any change in the scope or direction of an approved training must be reported in writing to the Career and Technical Education department prior to implementing the change.
When accepting STIT funds, the awardee must become familiar with all relevant university policies, as well as any state or federal statutes, regulations, etc. that may apply. The can assist awardees in addressing such obligations. Compliance Office. 

The awardee must comply with the STIT Guidelines and Procedures including the timely designation of a responsible party to oversee the financial obligations of the award. Funds cannot be accessed until the awardee receives written confirmation and receives authorization to use a BANNER index, if applicable. It is important that the awardee put in place a sound plan for maintaining appropriate financial and non-financial documentation which needs to be submitted to the Career and Technical Education Department.
The Awardee must submit a STIT Accountability Report, no later than 30 days after the training is completed, for year-end accountability purposes. Failure to do so may result in the repayment of funds awarded and disqualification for future funding opportunities. If more than one training is awarded, a separate report is to be submitted for each training.
As a recipient of STIT funds, I attest that I have read and agree to comply with the above terms and conditions. I further acknowledge that failure to comply with these terms and conditions may result in consequences and/or penalties, including withdrawal of the funds.
Facts and QuestionsQ. Can a course be allocated for more or less than the approved budget? 
A. A course can be invoiced for a margin of 10% over or under the approved budget without prior approval. Expenses that exceed the margin may jeopardize future allocation approvals or require repayment.
Q. What documentation is the awardee required to maintain and submit?
A. Documentation includes:Award Contract
Financial Documentation
Approved Application and Budget
STIT Accountability Report
Dated Correspondence
All documentation is required before payment or reimbursement.
Q. Can other funds be partnered with STIT funding to cover costs of training? 
A. STIT funding can be combined with other federal, state and private revenue sources in order to cover the costs of a STIT training.
Q. Is instruction self-paced?
A. An emphasis is on instruction, which is individualized and self-paced so that each student may advance through the training at the student's own rate of learning and availability for instruction.

"UVU was founded on principles of career and technical education. We will maintain a student-focused campus, encourage academic excellence and build partnerships with the surrounding business community to provide better access to and preparation for advanced professional opportunities for our students." 

    — Matthew Holland, UVU President

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