Employer Resources

Hiring Procedures for On-Campus Student Job Supervisors

First of all, thank you for providing supervision and mentoring that helps students develop skills and earn money for school-related expenses. With that privilege you also have a responsibility and stewardship to provide a fair and equitable recruiting process for all of your student jobs.

As our funding for student jobs is provided by various state or federal sources we must ensure that our processes meet federal labor laws.  Your postings and hiring practices must comply with our campus policy which states “Snow College remains an equal opportunity institution, providing educational and employment opportunities without regard to race, color, creed, gender, national origin, age, or disability.”

Here are the basics for ALL student job postings -
  • Jobs which are new for this school year must have an AUGUST 1st posting date. You may not hire new student workers before that date. This gives all students equal access to all campus job openings. If you have an exceptional business-related need to post sooner, please contact Career Services staff to approve an earlier posting date.
  • You may post jobs with opening dates later than August 1st or as jobs become vacant through the school year.
  • ALL student jobs must be posted on Career Badger at snow.edu/careerbadger for a minimum of 3 days or until you have 3 qualified applicants before starting the interview process.
  • If you pass the 1 week mark with fewer than 3 qualified applicants, contact Career Services for additional assistance and advice.
  • Most supervisors have an account on Career Badger to post jobs, pull resumes and screen applicants. Contact Career Services if you need help creating a new account or have forgotten how to post positions, you can also consult the Employer Guide.
  • Student job supervisors must interview at least 3 students for every position.
  • You may only hire SNOW COLLEGE students who are taking 6 or more credits on campus for Student Hourly, Work-to-Learn or Work Study jobs. You may not hire high school students, even those taking concurrent enrollment.
  • You are allowed to rehire your student worker from the previous school year/spring semester without posting the job.
  • Once you hire a student, YOU must ensure that your new employee has properly completed and submitted the I9 form to the Human Resources Office before beginning work on the first day of employment. It is the responsibility of the new employee’s supervisor/manager to comply with this important federal law.
Hiring requirements vary based on source of funds -
  • Work-to-Learn funds must be used for jobs that match the student’s educational programs, outcomes and goals, or give them professional workplace skills.  Work Study and Student Hourly have no such restrictions.
  • Work Study is the only fund that requires that students pre-qualify for these jobs based on income through their federal student aid application (fafsa.gov), if you have additional questions contact Snow College Financial Aid at: 435.283.7313.
  • There are no federal financial aid requirements for student workers in Work-to-Learn or Student Hourly positions. Also, there is no citizen requirement for your Work-to-Learn or Hourly positions and you may choose to hire qualified international students using these funds.
Once you are ready to hire -
  • Typically, new student hires are paid minimum wage, $7.25 an hour.
  • You may pay up to $8 an hour if your student worker is returning from last year and has earned a raise and/or the job requires experience or expertise above what is expected of a first-year student, or it is a hard-to-fill job.  Please note that by paying a higher rate you will use up your budgeted funds more quickly and may need to convert your student worker from Work Study or Work-To-Learn funds to hourly payroll budget sooner in the school year.
  • Once you’ve selected your new student hire, please download an Hourly Payroll Action Form at https://www.snow.edu/offices/hr/downloads/studentpayrollactionform14.pdf, complete the form with your student, and continue the hiring process with Human Resources on the second floor of the Noyes Building. For New Hire questions, call Bonnie Edwards at 435-283-7057 or bonnie.edwards@snow.edu.
  • Individual students are limited to a maximum of two campus jobs.  They may not work more than 10 hours a week per position. You are encouraged to ask your student worker to coordinate hours with the other supervisor to avoid going over 20 hours per week.
Work-to-Learn specific requirements -
  • Work-to-Learn funds are allocated each SCHOOL YEAR to divisions or departments based on past usage or accepted proposals demonstrating new needs.
  • The funds cover payroll from the first day of classes in August to the last day of finals week in April/May each year. Work Study has the same funding rule.
  • Work-to-Learn funds must be used for jobs that match the student’s educational programs, outcomes and goals or give them professional workplace skills.  Work Study and Student Hourly have no such restrictions.
  • In order for Work-to-Learn funds to have the best impact on helping students with the costs of school, students hired for these positions should work an average of 8-10 hours per week.
  • Annually, after July 1st, Career Services will share a list showing the departments or offices that have been awarded Work-to-Learn funds each year via email.
  • Directors or supervisors tasked with signing the student payroll action form should mark the correct funding source for a student hire.  Only circle Work-to-Learn if your department or supervisor was notified that you have the funding.  This will help us stay within budget that has been identified for Work-to-Learn funding.
  • We encourage budget holders to use the full Work-to-Learn fund allotments. Unused allotments will be reduced or removed the following school year to be re-assigned to other departments or offices in the next school year.