Hiring Procedures for On-Campus Student Job Supervisors
First of all, thank you for supervising and mentoring your student employees so they
may develop skills and earn money for school. With that privilege you also have a
responsibility and stewardship to provide a fair and equitable recruiting process
for all of your student jobs.
Because our funding for student jobs is provided by various state or federal sources
we must ensure that our processes meet federal labor laws. Your postings and hiring
practices must comply with our campus policy which states “Snow College remains an
equal opportunity institution, providing educational and employment opportunities
without regard to race, color, creed, gender, national origin, age, or disability.”
Here are the basics for ALL student job postings
- Jobs which are new for each school year must have an AUGUST 1 posting date. You may not hire new student workers before that date. This gives all
students equal access to all campus job openings. If you have an exceptional business-related
need to post sooner, please contact Career Center staff to approve an earlier posting
- You may also post jobs with opening dates later than August 1 or as jobs become vacant through the school year.
- ALL student jobs must be posted on Badger Handshake for a minimum of 3 days and until you have 3 qualified applicants before starting the interview process.
- If you pass the 1 week mark with fewer than 3 qualified applicants, contact the Career
Center for additional assistance and advice.
- Most supervisors have an account on Badger Handshake to post jobs, pull resumes and
screen applicants. Contact the Career Center if you need help creating a new account
or have forgotten how to post positions, you can also consult the On Campus Employer Guide.
- Student job supervisors must interview at least 3 students for every position.
- You may only hire SNOW COLLEGE students who are taking 6 or more credits on campus
for Student Hourly, Work to Learn, or Work Study jobs. You may not hire high school
students, even those taking concurrent enrollment.
- You are allowed to rehire your student worker from the previous school year/spring
semester without posting the job.
- Once you hire a student, YOU must ensure that your new employee has properly completed
and submitted the I9 form to the Human Resources Office before beginning work on the
first day of employment. It is the responsibility of the new employee’s supervisor/manager
to comply with this important federal law. The STUDENT NEW HIRE packet can be found
Hiring requirements vary based on source of funds
- Work-to-Learn funds must be used for jobs that match the student’s educational programs, outcomes
and goals, or give them professional workplace skills. Work Study and Student Hourly
have no such restrictions.
- Work Study is the only fund that requires that students pre-qualify for these jobs based on
income through their federal student aid application (fafsa.gov), if you have additional
questions contact Snow College Financial Aid at: 435.283.7313.
- There are no federal financial aid requirements for student workers in Work-to-Learn
or Student Hourly positions. Also, there is no U.S. citizenship requirement for your
Work-to-Learn or Hourly positions and you may choose to hire qualified international
students using these funds.
Once you are ready to hire
- Typically, new student hires are paid minimum wage, $7.25 an hour.
- You may pay up to $8 an hour if your student worker is returning from last year and
has earned a raise and/or the job requires experience or expertise above what is expected
of a first-year student, or it is a hard-to-fill job. Please note that by paying
a higher rate you will use up your budgeted funds more quickly.
- Once you’ve selected your new student hire, please download the New Student Hire packet
including Hourly Payroll Action Form at https://www.snow.edu/offices/hr/downloads/Student_new_hire_packet_1_24_19.pdf complete the form with your student, and continue the hiring process with Human Resources
on the second floor of the Noyes Building. For New Hire questions, call Bonnie Edwards
at 435-283-7057 or firstname.lastname@example.org.
- Individual students are limited to a maximum of two campus jobs. They may not work more than 10 hours a week per position. You are encouraged to ask your student worker to coordinate hours with
the other supervisor to avoid going over 20 hours per week.
Work-to-Learn specific requirements
- Work-to-Learn funds are allocated each SCHOOL YEAR to divisions or departments based
on past usage or accepted proposals demonstrating new needs.
- The funds cover payroll from the first day of classes in August to the last day of
finals week in April/May each year. Work Study has the same funding rule.
- Work-to-Learn funds must be used for jobs that match the student’s educational programs,
outcomes and goals or give them professional workplace skills. Work Study and Student
Hourly have no such restrictions.
- In order for Work-to-Learn funds to have the best impact on helping students with
the costs of school, students hired for these positions should work an average of
8-10 hours per week.
- Annually, after July 1st, Career Services will share a list showing the departments
or offices that have been awarded Work-to-Learn funds each year via email.
- Directors or supervisors tasked with signing the student payroll action form for their
Work-to-Learn hires should mark Hourly for the student hire.
- Work-to-Learn fund allotments will be deposited into designated budget each Fall as
part of your hourly payroll. Underutilized allotments will be reduced or removed
the following school year to be re-assigned to other departments or offices in the
next school year.