The following are a few of the most frequently asked questions related to accounts payable. If you submit anything for payment – check request, travel reimbursement, invoice, etc. – please familiarize yourself with these procedures.
Check request forms are found here. Fill out the form completely remembering to attach all supporting documentation cost code and signatures and send to Marisa Mathie, SCR AP. Please note-that missing information will delay the payment or reimbursement.
Please note that check request forms should not be used for any travel-related expenses. The travel reimbursement form can be found here. Please include the following information:
You will be paid the per diem rate for food. Current per diem rates are as follows:
*Please note that if a meal was provided as part of the training or conference, you may not seek reimbursement for that meal unless there are extenuating circumstances. (A dietary restriction could qualify. Preferring to eat out does not.)
Snow College reimburses at $0.50/mile if you take your own car when a state car was available. If a state car was not available, you will be reimbursed at $0.56/mile.
If you hire an independent contractor, they must fill out and sign the independent contractor form. You can find a copy of that here: IndependentContractorPDF or here: IndependentContractorEditablePDF. If you aren’t sure if someone qualifies as an independent contractor, please ask. Typically, anyone who comes in to perform a service for you—private lessons, coaching, speaking engagements, etc.—are independent contractors.
Snow College employees hired as independent contractors must be paid through the Payroll Action Form (PAF) with HR.
Please allow seven business days for processing. Checks are typically cut and mailed on Tuesday and Thursday. To expedite your receipt of funds, you are encouraged to sign up for direct deposit with accounts payable. (This is separate from payroll. Even if you have signed up for direct deposit through payroll, you’ll still need to sign up again through accounts payable.)
Pcard are the preferred method of payment at Snow College. If you submit something that should have been paid with pcard, please include explanation of why the pcard was not used. Please note that not wanting to use the pcard is not considered a valid excuse.
Yes! Every check request must have two signatures. One from the person requesting payment, and one from the budget holder (or supervisor if you are the budget holder.) These two signatures cannot be the same person.
If you have any further questions contact:
Accounts Payable Manager