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Catering Policies

Deposit/Payment
Snow College - sponsored Catering events must be approved and rooms reserved through the building room reservation agent before catering orders can be taken.  Snow College related events require an account number even if you are planning on paying with a P-card. The account number will be considered the deposit for Snow College sponsored events.  Payment with a P-card is required at the time of the event.

Non Snow College – Events not sponsored by Snow College require a signed catering agreement and a credit card deposit of 50% of the invoice amount within seven days prior to event to consider the event booked.  The remaining balance is due the day of the event.

Service Fees and Taxes
An 20% catering fee and applicable sales tax will be applied to all Non Snow College sanctioned events.  Sales tax and catering fees are not included in the pricing. An 18% catering fee will not be applied to “pick up” and “drop off caterings” because no services are required.

Delivery Fee
A delivery fee of $100 will be assessed for all off premise caterings within the Ephraim city limits.  Higher fees will apply for outside Ephraim city limits.

On Premise Room Rental Charges
Depending on the size and nature of the event room rental charges may apply.  Please ask the building room reservation agent about the cost when booking the room.  Room charge is separate from the catering charges and will require separate payment.

Off Premise Catering
It is the client’s responsibility to provide set up and the removal of all tables, including buffet tables and chairs.  Snow College Catering department will cover all tables with linens if requested and part of the catering, set tables with place settings, if requested, and part of the catering, cover buffet table(s) with linens and all necessary items for the event service.  If client is providing table cloths and linen napkins it is the client’s responsibility to cover tables. It is also the client’s responsibility to clean the room after the event

Food and Beverage Policies
Patrons or attendees shall bring neither food nor beverage from outside sources on to the Snow College Campus.  All food and beverage served on Snow College campus must be purchased through Snow College food services and served by Snow College catering department servers.  No alcoholic beverages shall be served or brought onto Snow College’s campus.  The catering department will not serve or handle any alcohol for off campus events. Snow College Catering makes every attempt to identify ingredients that may cause allergic reactions. Customers concerned with food allergies need to be aware of the risk and Snow College Catering will not assume any liability for adverse reactions to food consumed or removed from the premises.

Minimum Orders
All food and beverage service for both on premise and off premise caterings have required minimum guests.  In the event that your group does not meet this minimum requirement, fee of $35 dollars will be assessed to the catering invoice. 

Food and Beverage Guarantee
Final guarantee must be confirmed by phone (435) 283-7270 or e-mail ( email address for this person ) by 12:00 PM at least 72 hours prior to the scheduled event.  If the actual number in attendance is greater than the amount guaranteed, the catering department cannot guarantee that adequate amount of food will be available for all persons attending. The client will be charged the full amount of the final guarantee.  If guests exceed the food and beverage guarantee (72 hours prior to the scheduled event), the client will be charged an additional 25% of the total person price for each additional person.

Food Removal Policy
Due to health regulations, it is the policy of Snow College Dining Service that excess food items from events cannot be removed from the event site.  Items purchased for pick up should be properly stored prior to the event and removed and disposed of by the host of the event.

Last Minute Orders
Any orders placed within 3 business days of the event start time will receive an additional late fee of 25% of the total event cost. Charges are due in full at the time of reservation.  Snow College Catering Department reserves the right to refuse service if business levels are over extended to where we cannot provide required level of service.  Menu selection may be limited.

Cancellations
Client agrees Snow College Catering may retain the deposit for cancellations made with less than
 3 business days’ notice.

Decorating and Restrictions – On Premise
No candles or open flames besides canned fuel will be permitted. The use of streamers, silly string, rice, confetti or glitter is not allowed.  Please discuss with Your Event Coordinator all arrangements related to decorating.