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Return to Campus Plan

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  • Developed by: Snow College Emergency Operations Center
  • Revision: 6
  • Updated: 8/18/2020

Section 1 - Plan Overview and Guiding Principles

Snow College’s top priority is providing the finest educational experience possible in the safest environment we can create. Snow College is committed to reopening campus in as safe a manner as possible through coordination with the Utah System of Higher Education and the with local and state health authorities. Snow is committed to helping minimize the spread of the COVID-19 virus in order to protect the health and well-being of all our students, faculty, staff, and visitors. Our goal is to continue the fulfillment of our mission through helping advance students in the achievement of their educational goals while continuing with the core business functions of the college.

Guiding Principles of Snow College plans include:

  • Minimizing health, social and educational disruptions while protecting the lives and safety of all students, faculty, staff, and visitors at Snow College campuses.
  • Establishing an effective method to communicate with all involved parties throughout the duration of the pandemic.
  • Preventing the spread of infection through health and hygiene education.
  • Ensuring the College’s ability to deliver critical and core operations, by the continuation of as many College operations and services as possible.
  • Establishing benchmarks or “decision-making points,” in advance of the dynamic and fluid situation, to signal College response or alternative actions.

This plan outlines additional safety measures to be taken when coming to campus, support teams for students and employees, and criteria for how the college will return to in-person operations.

This plan also closely aligns with the "Utah Leads Together" plan prepared by the governor’s office and with guidelines established and coordinated by the higher education task force led by Commissioner Woolstenhulme.

Because of the dynamic nature of the pandemic and the need for flexibility in responding, Snow College has pre-determined the status of college operations depending on the severity of the pandemic in the area. Snow College will operate under the higher of either the State or local risk level. See Appendix B, “Phased Guidelines”.

Section 2 – Return to Campus Working Groups

Emergency Operations Command (EOC)

The Emergency Operations Command (EOC) team was appointed by President Cook to oversee the initial response to the pandemic, and to assist in the development of the return to campus plans.

EOC point of contact and contact information:

Derek Walk, Chief of Police
  • email address for this person
  • 435.283.7170
  • 435.340.1311

Academics Team

The Academics team is comprised of the Deans Council and Department Chairs. The team develops COVID procedures for the classrooms and academic areas of the college. They also oversee the process for moving to remote learning alternatives when temporary reclosing is required.

Academics Team point of contact and contact information:

Melanie Jenkins
  • email address for this person
  • 435.283.7451

COVID Cares Team

The COVID Cares team was established to assist students that are not feeling well and are recommended to receive COVID testing, isolate or quarantine due to the pandemic.

COVID Cares Team point of contact and contact information:

Karen Johnson, COVID Cares Team Lead
  • email address for this person
  • 435.283.7163

Campus Services

While ensuring all areas of campus are properly sanitized before and after use is the responsibility of the users of the rooms being used, Campus Services has developed enhanced cleaning schedules for high traffic and touchpoints across both campuses. Campus Services is also working with areas needing additional controls installed such as plexiglass barriers.

Ephraim Campus Services point of contact and contact information:

Leslee Cook, Campus Services Director – Ephraim Campus
  • email address for this person
  • 435.283.7221

Richfield Campus Services point of contact and contact information:

Sam Steed, Campus Services Director – Richfield Campus
  • email address for this person
  • 435.893.2235

Contact Tracing

Contact tracing is done under the direction of the local Health Departments. Snow College assists the local Health Departments by providing them with essential information, when needed to be able to identify potential people that have been exposed to someone that tested positive of the COVID-19 virus.

Contact Tracing point of contact:

Gary McKenzie, Assistant Athletic Director
  • email address for this person
  • 435.283.7022

Testing

COVID-19 testing is done under the direction of the local Health Departments. Snow College assists the local Health Departments by performing symptom checking on campus and recommending those with symptoms undergo COVID-19 testing. Those that are needing testing, are isolating or are in quarantine awaiting results are referred to the COVID Cares team for support and assistance

Testing point of contact:

Karen Johnson, COVID Cares Team Lead – Ephraim Campus
  • email address for this person
  • 435.283.7163

Communications

Communications with the public, hanging of posters on campus, and other public correspondence is coordinated through the Snow College public information officer.

Public information officer contact:

Marci Larsen, Public Information Officer
  • email address for this person
  • 435.283.7013
  • 435.851.1230

Section 3 – Repopulating Campus

Preparation Phase

To ensure that Snow College is fully prepared to safely repopulate its campus, Snow College leadership will consult with state and local public health experts to confirm that it is safe to resume and continue campus operations. The potential for a virus to spread by repopulating is not limited to the students themselves- it extends to faculty, staff, and the surrounding community. State and local health authorities will define and articulate the metrics of prevalence to guide institutions in implementing needed mitigation.

Students and Employees Return to Campus

To prepare for students and employees to safely return to campus, Snow College is doing the following:

Education and Communication
  1. Creating and hanging posters across campus reminding employees, students and visitors of the risks of COVID-19 and the measures they can take to slow the spread. For example, they are reminded to:
    • Wash hands regularly
    • Stay home when sick
    • Use hand sanitizer
    • Practice social distancing
    • Follow other state and local health recommendations such as wearing of face coverings
  2. Maintaining current information and reminders on kiosks, in classrooms, and in other commonly used locations across campus.
  3. Including policies and reminders through course syllabi to further educate students on safety.
  4. Conducting periodic President “Town Hall” meetings virtually to keep everyone informed as the situation changes.
  5. Using the Snow College emergency broadcast system to communicate emergency situations where immediate notification to the entire College is needed.
  6. Maintaining current plans and information on the Snow College website.
  7. Requiring employees and students to agree to follow the COVID policies through signing a written agreement.
  8. Utilizing the Snow College app, Canvas, social media and other technology tools to share updates and urgent messages.
Symptom Monitoring

Plans have been developed to take a more proactive measure in assisting employees, students, and visitors with self-monitoring for symptoms. This will be done through having them periodically complete self-monitoring questionnaires, and self-reporting when symptoms are present. Individuals who are experiencing symptoms will be recommended to undergo COVID-19 testing and self-isolate while not feeling well or awaiting test results. See appendix A for a draft flowchart for the symptom monitoring, isolation and quarantine procedures.

COVID Cares Team

Snow College recognizes the stress and concerns for those that are awaiting COVID-19 testing results or have tested positive and has formed a COVID Cares Team to assist students and employees that are isolating while awaiting COVID-19 test results or have received a positive test result back and are quarantining in Snow College housing or off-campus housing. The team will work with the students while they’re in isolation or quarantine to provide the essential necessities to the students and to act as liaisons with faculty and students’ supervisors. In addition, in the event the student is unable to return home to recover, the COVID Cares Team will work with student housing and food services to ensure they are able to have their essential needs met while in quarantine.

Initial Testing of Students and Employees

Due to the limitations of testing kits and resources, students and employees will not be asked to receive COVID-19 testing prior to returning to campus. However, Snow College is working with State and local Health Departments to recommend those that are symptomatic or have been potentially exposed to someone with the COVID-19 virus to have testing done. While awaiting test results students and employees that are tested will be asked to self-isolate. Students that are self-isolating will be referred to the COVID Cares Team to help ensure their essential needs are met. When testing kits and resources are more readily available, students and employees may be asked to be tested.

Managing influx of students and faculty returning to campus

In order to manage the influx of students and faculty coming back to campus, Snow College is doing the following:

  • Implementing social distancing reminders and measures such as: marks on the floor six feet apart where lines may be formed such as around cashiering stations
  • Having students staying in student housing make reservations for check-in to housing
  • Installing plexiglass shields in areas where it is difficult to maintain social distancing such as food services cashiering stations, advising centers, and other areas across campus
  • Following current Health Department guidelines regarding wearing masks and other mitigating strategies
  • Developing additional internal procedures for other areas across campus where there may be larger group sizes or events
  • Communicating regularly with students and employees through various methods
Updated Leave Policies

Leave policies have been updated to include provisions for leave needed relating to COVID-19. Employees that are required to isolate or quarantine due to an exposure or testing positive with COVID-19 should not return to campus. Wherever possible, employees that can work remotely while in quarantine should work with their supervisors to make the proper arrangements. Employees that are unable to work remotely or are too ill to do so should work with their supervisors to ensure proper coverage while they are out and should also consult with Human Resources to determine eligibility for COVID-19 leave time.

Students that are unable to attend class due to illness or quarantine should notify their instructors and advisors and arrange to attend class remotely, where possible. The COVID Cares Team will also assist students that are isolating or in quarantine.

Implementation of State Guidelines

Snow College will adopt the sate of Utah’s public health guidelines, including wearing face coverings, physical distancing and density restrictions for residence halls, dining facilities and classrooms. Snow College has developed phased guidelines utilizing the State of Utah phased health guidelines for institution functions and programs that occur on campus. Snow College’s guidelines for these functions can be found in Appendix B, “Phased Guidelines”.

Enforcement of Guidelines

Snow College employees should encourage compliance with COVID-19 related policies by setting the example for students and referring non-compliant students to the Dean of Students Office. Employees that are unwilling to comply with COVID-19 related policies will be referred to their immediate supervisors and the Human Resources Office.

To make a report contact the Human Resources department or the Dean of Students office.

Section 4 – Monitoring for Incidences

Preparation Phase

To ensure that Snow College is prepared to safely monitor for incidences on its campuses, Snow College leadership will work with the State of Utah and local Health Departments to prioritize necessary testing capacity to our campus. This includes testing symptomatic incoming students, staff and faculty, possibly sampling incoming residential students, and additional testing, where needed, to monitor local outbreaks or other urgent circumstances. Such testing will help to implement necessary quarantining, contact tracing, and other subsequent steps in mitigating an outbreak. Snow College is also working with the state and local health authorities to ensure we have adequate resources and capacity to assist them with contact tracing.

COVID Testing

Snow College has established a comprehensive plan that proactively helps students, employees and visitors understand their roles in monitoring symptoms and knowing when testing is recommended. See Appendix A, “Symptom Testing and Quarantine Procedures”.

When testing is recommended, the person will be referred to the local Health Department to set up an appointment to be tested. The Health Department will conduct the testing and will also provide the final recommendation on whether the testing should even be performed. Snow College will assist employees, students and visitors in completing regular self-checks for symptoms and will ask those that are experiencing symptoms or are not feeling well to stay home to prevent the spread of illness. Individuals that report to have been exposed to someone with COVID-19 or are experiencing symptoms will be referred to the Health Department for testing.

If made available additional testing may be performed on students and employees that are returning to campus from out-of-state travel. Also, additional sample testing of various students and employees may be performed.

Contact Tracing

Snow College has identified and met with the local Health Departments that oversee contact tracing for the counties where Snow College campuses are located. Contact tracing will be performed by the local health authorities, and Snow College will work closely with them to assist in identifying students, employees and visitors that potentially were exposed when positive cases are traced back to Snow College campuses.

Snow College has also identified a contact person to interface with the local authorities when contact tracing information is needed. This person will also work with the EOC and other Snow College teams when additional protocols for contact tracing are required.

Section 5 – Containing Potential Outbreaks

Preparation Phase

To ensure that Snow College is prepared to contain a potential outbreak on its campus, Snow College leadership will confirm that the State will ensure that adequate supplies of personal protective equipment (PPE), face coverings, and other supplies will be available for use. Snow College will also ensure that adequate surge capacity is available in nearby health care facilities and hospitals to handle a potential campus outbreak.

Quarantine/Isolation Halls

To fully prepare to contain potential outbreaks on campus, Snow College has developed a comprehensive plan that starts with the monitoring of symptoms and includes quarantine and isolation procedures, when necessary.

Snow College has reserved one of its campus residence halls, “Nuttall Hall”, as a place where students can isolate or quarantine, when needed. A COVID Cares Team has been established to help ensure that students that are isolating or in quarantine have the essential needs such as food and shelter. The team also works as liaisons with advisors and faculty to help the students be able to meet their educational needs while in quarantine. See Appendix A, “Symptom Testing and Quarantine Procedures” for more information.

Section 6 – Temporary Reclosing (if Necessary)

Transition Management Preparation

In March 2020 Snow College was required to close its campus due to the concerns with the pandemic. In response, Snow College formed an EOC, established objectives to close the campus and move to online courses in a very short time period. The EOC met daily and established some plans and successfully “closed the campus” while faculty moved their courses to an online option for the remainder of the semester.

Snow College is hopeful that a reclosing of campus will not be necessary. To prevent this from occurring, Snow College is proactively implementing mitigating strategies and following the guidance from the State and local Health Departments. However, if another temporary reclosure is required, the EOC will be reactivated. Technology required for reclosure is in place to facilitate a reclosure and finish the semester through online courses.

DISCLAIMER: These recommendations are subject to modification and may be superseded by national, state, county, or local health department guidance.

Members of Snow College’s Emergency Operations Command group include:

  • Brad Cook – Snow College President
  • Carson Howell – Operations Section Chief
  • Derek Walk – Incident Commander
  • Derrin Owens – Liasion
  • Eddy Christensen – Chief Safety Officer
  • Heidi Stringham – Logistics, Richfield Campus
  • Jason Springer – Logistics, Student Support
  • Josh Hales, Logistics - Employee Support
  • Marci Larsen – Public Information Officer
  • Melanie Jenkins – Section Chief, Academics
  • Rob Nielson – Logistics Section Chief
  • Stacee McIff – Assistant Section Chief, Academics
  • Staci Taylor – Assistant Incident Commander
  • Teri Clawson – Logistics – Enrollment Management
  • Wayne Bushman – Planning and Reporting Section Chief

Symptom testing and quarantine flowchart

The following is a diagram of the symptom checking and quarantine procedures that will be implemented for students returning to campus:

Symptom Testing and Quarantine Flow Chart

The following guidelines are non-specific to the colored phase the College is in. Regardless of the phase, all College functions will incorporate these general guidelines into their operational procedures when Snow College is in Red, Orange or Yellow phases.

Ref # - Category Recommendation
2.1 - Hygiene and General Guidance

Follow strict hygiene standards, including:

  • Wash hands frequently with soap and water for at least 20 seconds
  • Use hand sanitizer frequently. 
  • Avoid touching your face
  • Cover coughs or sneezes (e.g. into a tissue, sleeve, or elbow; not hands)
  • Regularly clean high-touch surfaces (e.g. door handles, counters, light switches, remote controls, restroom surfaces). 
  • Follow any other standards promulgated by the Centers for Disease Control and Prevention (CDC), the Utah Department of Health, and local health department
  • Do not shake hands
  • Phone and video chats encouraged in place of in-person meetings
  • Help others as reasonably appropriate
2.2 - Households with High-Risk Individuals
  • “High-risk individuals” include those over 65, those living at senior living facilities, and those of all ages with underlying medical conditions, including chronic lung disease, asthma, heart conditions, severe obesity, chronic kidney disease, liver disease, or otherwise immunocompromised (undergoing cancer treatment, smoker, bone marrow or organ transplantation, immune deficiencies, poorly controlled HIV or AIDS, and prolonged use of corticosteroids and other immune-weakening medications)
  • For those living with a high-risk individual, household members should conduct themselves as if they are a significant risk to the high-risk individual
  • Wash hands before interacting with the person, including before feeding or caring for the person
  • If possible, provide a protected space for high-risk household members, and ensure all utensils and surfaces are cleaned regularly
  • Those who are, or work with, vulnerable populations should undergo daily screening/symptom monitoring and should be tested if they develop COVID-19 symptoms
  • High-risk populations should take extra precaution to avoid close contact with multiple people, including having the same caretakers whenever possible
  • Additional CDC guidance for high-risk populations can be found here
2.3 - Households with Sick Members
  • Give sick members their own room if possible and keep the door closed
  • Consider providing additional protections or more intensive care for high-risk household members
  • Have only one household member care for them
2.4 - Social Distancing
  • Maintain social distancing of at least six feet apart from others
  • Workspaces and other public areas will be designed to help enforce social distancing and remind students, employees and the public to maintain proper distancing
  • Where social distancing is not possible, plexiglass shields or other protective devices may be utilized
  • Markings placed on floor six feet apart for campus areas where there may be lines formed.
  • Reminder signage placed throughout campus to maintain social distancing. Especially in higher risk areas such as food services and campus stores.
2.5 - Business Related Travel
  • Limit out-of-state travel to only approved and essential travel
  • Self-quarantine for fourteen days following any travel taken to high risk areas or after knowingly being exposed to someone diagnosed with COVID-19
2.6 - Personal Travel
  • Personal travel out-of-state must be disclosed to HR through the COVID travel disclosures
  • Self-isolation or quarantine may be required for employees that had personal travel to high risk areas
  • Self-isolation or quarantine may be recommended for students that travel out-of-state to high risk areas
2.7 - Illness
  • Students, Faculty and Staff who are feeling ill should not report to work or class
2.8 - Symptom Checking
  • In higher risk areas, employees, students and public participants may be asked to undergo symptom checking prior to being allowed to enter college owned buildings or venues. Symptom checking may consist of completing questionnaires, taking temperatures, and other practices as recommended by the Health Department or the State. Where symptom checking is performed, logs may be maintained.
  • Personal symptom monitoring is recommended during all phases. For employees or students that are feeling ill, refer to the Health Department guidelines for symptom checking and if necessary, get tested for COVID-19.
2.9 - Face Coverings (Masks) and other Personal Protection Devices (PPD)
  • Snow College will follow the requirements as stated by the State of Utah and local Health Departments regarding the use of masks or other PPDs.
  • When masks are required, Snow College will keep a supply of disposable masks for visitors that don’t have a mask.
  • For those that are unable to follow the State requirements due to personal health reasons or disabilities, Snow College will do its best to provide reasonable accommodations.

In addition to the general guidelines listed in Section 2, all college functions will incorporate these general guidelines into their operating procedures depending on the color phase. 

Ref # Normal Risk (Green) Low Risk (Yellow) Moderate Risk (Orange) High Risk (Red)
3.1 - Social Interactions / group sizes

Students, Employees and General public take reasonable precautions

Interactions allowable in larger groups, with strict hygiene measures and symptom monitoring

Students, employees, and general public take reasonable precautions

Social interactions in groups 50 or fewer; this may be increased incrementally based on data & milestone trends

Students, employees, and general public takes extreme precautions

In-person interactions limited to individual households and those who have been following recommended distancing/hygiene guidelines; increase use of virtual interactions

Leave home infrequently

Social interactions in groups of 20 or fewer

General public takes extreme precautions


In-person interactions limited to individual households; increase virtual interactions

Leave home infrequently

Social interactions in groups of 10 or fewer

3.2 - Campus Hygiene

Regularly disinfect high-touch areas (e.g. door handles, buttons/switches, handrails, check-out counters, restroom surfaces)

Regularly disinfect high-touch areas (e.g. door handles, buttons/switches, desktops, check-out counters, restroom surfaces) 

Regularly disinfect high-touch areas (e.g. door handles, buttons/switches, handrails, shopping carts, check-out counters, restroom surfaces)

Regularly disinfect high-touch areas (e.g. door handles, buttons/switches, handrails, shopping carts, check-out counters, restroom surfaces)

3.3 - Campus operations and functions

Resume normal operations and business functions with increased cleaning and hygiene regimen.

Most business functions are resumed on campus with increased cleaning and hygiene regimens and symptom monitoring. 

Only mandatory employees and functions on campus. Most functions will be performed remotely.

Only mandatory employees and functions on campus. Most functions will be performed remotely.

In addition to the general guidelines listed in Section 2, and the tiered general guidelines in section 3, the following procedures will be implemented for each campus facility: 

Ref # Normal Risk (Green) Low Risk (Yellow) Moderate Risk (Orange) High Risk (Red)
4.1 - Campus Facilities

All buildings will be opened to the general public

Most buildings will be open to the general public and openings will be evaluated on a case-by-case basis 

Some buildings may be opened to the general public for only essential services that cannot be performed remotely

Buildings will be closed to the general public

4.2 - Campus Facilities Enhanced Cleaning

Cleaning will be based on a defined custodial duties classification maintained by Campus Services

Cleaning will be based on a defined custodial duties classification maintained by Campus Services

Cleaning will include daily disinfecting of high-touch surface areas including door handles

Cleaning will include daily disinfecting of high-touch surface areas including door handles

4.3 - Offices

Offices are open and employees and supervisors determine in-office schedules.

Offices are open with limited staff on a rotating schedule.

Buildings may not be locked, but most offices will not be staffed.

Buildings Locked. Offices only accessible by those with keys to the building.

4.4 - Classrooms

Classrooms are open and follow normal operations

Surface cleaning is done in between classes by instructor and students.

Classrooms are generally closed but will be included in the daily cleaning and disinfecting schedule. Surface cleaning will be done by users of any classrooms before and after each use.

Classrooms are closed but will be included in the daily cleaning and disinfecting schedule.

4.5 - Conference Rooms

Conference rooms may be used as normal. 

Users are encouraged to wipe down surfaces before and after use.

Conference rooms unlocked. 

Users are encouraged to wipe down surfaces before and after use.

Conference rooms unlocked. 

No more than 20 chairs in each room.

Users are encouraged to wipe down surfaces before and after use.

Surface cleaning to be done by users before and after each use.

Conference Rooms locked and should not be used.

4.6 - Activity Centers and Fitness Centers

Open with cleaning guidance

Space equipment at normal capacity

Make cleaning supplies available throughout the establishment and post signs encouraging patrons to clean all equipment after use

All programs and services return

Face masks provided to workers

Equipment will be spaced to accommodate social distancing requirements.

Sharing of equipment is not allowed.

Cleaning products are made available in all areas along with signage and/or staff reminding participants to clean equipment after each use.

User and staff will clean and sanitize equipment after each use.

Additional fitness center and activity center usage policies will be posted by Athletics

Closed

Closed

4.6.2 - Ropes Course

All programs and services return

Closed

Closed

Closed

4.6.3 - Football Field

All programs and services return

Open for individual running (no team or group activities) with signage encouraging distancing)

Open for individual running (no team or group activities) with signage encouraging distancing)

Closed

4.7 - Athletic Training Facilities

All programs and services return

Other training and support gyms will have limited opening only to support specific training needs or enable athletic trainers and strength and conditioning coaches to help student-athletes when needed

Refer to the Snow College Athletic Training policies and procedures manual

Must comply with all guidance from state and NJCAA

No in-person team gatherings, meetings or workouts

Closed

4.8 - Food Services

Dine-in service operating under proper safety precautions for staff and customers

Education, training and protocol development and execution will continue to ensure a sanitary and safe environment for guests and associates

Operate under regulations set by State Health Department

All facilities open; some dine-in service with distance spacing between tables and limited hours

No self-service buffet, meals plated and dropped at central pick up area; utensils distributed individually with food

Food Services payment system is largely touchless and cashless; associates that do operate a POS regularly sanitize the workstation and their hands between handling cards and cash

Operate under regulations set by State Health Department

Premade, to-go options only, with limited hours

Stagger workstations so workers can maintain a 6-foot distance and do not face one another

Snow Food payment system is largely touchless and cashless; associates that do operate a POS regularly sanitize the workstation and their hands between handling cards and cash

Staff must sanitize hands between handling payment options and food/containers

Food Services has access to all personal protective equipment required to prepare and serve food to the public following State Health Department Regulations and CDC guidelines

Most facilities closed; provides take-and- go options for on-campus residents and staff. No seating available.

Food Services has access to all personal protective equipment required to prepare and serve food to the public following State Health Department Regulations and CDC guidelines

4.9 - Student Housing

Regular occupancy

Maintain messaging, signage and increased cleaning practices.

Limited number of residents (TBD) to decrease density and promote distancing

Regular messaging to residents about public health guidelines and hygiene practices.

Adjustment in occupancy planning to support social distancing.

No guest allowed.

Limited gathering spaces open with furniture placed for distancing; signage reminders and frequent cleaning.

Increased number of isolation rooms available for those with symptoms (includes food delivery)

Frequent cleaning of high-touch areas in public spaces.

Employees who engage directly with residents/public checked for symptoms

Group programming limited and social distancing maintained

Only approved student residents allowed to live on campus

Regular messaging to residents about public health guidelines, hygiene practices, etc.

Single residents spaced out to single rooms with most buildings closed

No guests allowed

Gathering spaces (indoor and outdoor, including playgrounds) and fitness areas closed

Isolation rooms available (includes food delivery)

Frequent cleaning of high-touch areas in public spaces

Employees who engage directly with residents/public checked for symptoms

Group programming limited and social distancing maintained

Limited, approved student residents (prioritized categories) allowed in limited buildings

Regular messaging to residents about public health guidelines and hygiene practices

Single residents spaced to single rooms or family groups

No guests allowed

Gathering spaces closed

Isolation rooms available (includes food delivery)

Frequent cleaning of high-touch areas in public spaces

Computer labs open with distancing and frequent cleaning

Signage and barriers to support social distancing at service desks

4.10 - Campus Store

Operate normally, but under heightened hygiene and cleaning standards

Ensure cleaning wipes are near shopping baskets

Provide hand sanitizer at checkout counters and entrances/exits

Assign an employee to disinfect baskets after each use

Resume normal patron capacity

Provide hand sanitizer at checkout counters

Make regular announcements to remind customers to follow physical distancing guidelines

Assign an employee to disinfect baskets after each use

Maximum number of patrons must be such that a 6-foot distance between patrons and employees can be easily maintained (1 person per 120 square feet)

Provide hand sanitizer at checkout counters

Make regular announcements to remind customers to follow physical distancing guidelines

Closed – looking to establish an online store.

4.11 - Preschool

All ill children or children from homes where illness is present may not attend preschool and must self-isolate as per public instruction. Enhanced cleaning and disinfecting. Limit mixing students. Confirmed Covid-19 case with a child or child’s family will close the facility and the health department will be notified.

All ill children or children from homes where illness is present may not attend preschool and must self-isolate as per public instruction. Enhanced cleaning and disinfecting. Limit mixing students. Confirmed Covid-19 case with a child or child’s family will close the facility and the health department will be notified.

No Preschool.

No Preschool.

4.12 - Entertainment / Events Facilities
(SVC, Eccles, Etc)

Open during regular business hours and for events.

Open during regular business hours and for events.

Closed

Closed

4.12.1 - Entertainment / Events Facilities Lobbies

Area open during regular business hours.

Area open during regular business hours.

Closed

Closed

4.12.2 - Entertainment / Events Facilities Arenas

Area open during scheduled events.

Area open during scheduled events.

As patrons arrive, they will be seated in household groups. Household groups may sit together but each group will be a minimum of 10 feet apart.

Patrons will enter the building through one set of doors and exit through another set of doors.

Closed

Closed

4.12.3 - Entertainment / Events Facilities Atriums

Area open during scheduled events.

Area open during scheduled events.

Closed

Closed

4.12.4 - Entertainment / Events Facilities Theaters

Area open during scheduled events

Area open during scheduled events.

As patrons arrive, they will be seated in household groups. Household groups may sit together but each group will be a minimum of 10 feet apart. Household groups may be not more than 8 persons.

Plans will be developed specifically for each venue.

Patrons will enter the building through one set of doors and exit through another set of doors.

Plans will be developed specifically for each venue.

Closed

Closed

4.12.6 - Entertainment / Events Facilities Concessions

Service and seating is compliant with restaurant dine-in recommendations

Area open during scheduled events.

Serving and seating protocols consistent with restaurant guidance

Maintain 6-foot distancing for all lines

Encourage contactless payment

To the extent reasonable, serve grab-and-go food items

Service and seating is compliant with restaurant dine-in recommendations

Closed

Closed

4.12.7 - Entertainment / Events Facilities Ticket Sales

Ticket sales may be completed online, in person prior to the event or at the door just prior to the event. Tickets may be electronic, print at home, or paper

Event organizers will be allowed to sell their own ticket

All ticket sales will be completed online and will be electronic in nature. All tickets will be sold as general admission. Every effort will be made to ensure that tickets are purchased and provided to staff as contactless as possible.

Event organizers will be allowed to sell their own tickets provided that they have a plan in place to ensure that those tickets are sold electronically and as contactless as possible.

All ticket sales for future events will be completed online and will be electronic in nature. All tickets will be sold as general admission. Every effort will be made to ensure that tickets are purchased and provided to staff as contactless as possible.

Event organizers will be allowed to sell their own tickets provided that they have a plan in place to ensure that those tickets are sold electronically and as contactless as possible.

All ticket sales for future events will be completed online and will be electronic in nature. All tickets will be sold as general admission. Every effort will be made to ensure that tickets are purchased and provided to staff as contactless as possible.

Event organizers will be allowed to sell their own tickets provided that they have a plan in place to ensure that those tickets are sold electronically and as contactless as possible.

4.13 - Practice Rooms

Practice rooms available for use with added cleaning protocols.

Practice rooms accommodate only one student at a time. Student may use practice room with permission of the department chair and surface clean after each session.

Practice rooms accommodate only one student at a time. Student may use practice room with permission of the department chair and surface clean after each session.

Practice rooms accommodate only one student at a time. Student may use practice room with permission of the department chair and surface clean after each session. 

4.14 - Outside groups renting space

Facilities will be available for rent.

Additional charges may be incurred for sanitizing and cleaning the venue both before and following the event.

Specific requirements will be outlined in the rental / use agreement

Facilities will be available for rent, but groups will be limited to fewer than 50.

Outdoor activities can be held, with interactions limited to slightly larger groups.

Signage will be displayed encouraging visitors to maintain appropriate social distancing (6 ft.) and visitors will be encouraged to wear face coverings.

Specific requirements will be outlined in the rental / use agreement

Additional charges may be incurred for sanitizing and cleaning the venue both before and following the event.

Facilities will be closed and not available for rent or hosting of events.

Facilities will be closed and not available for rent or hosting of events.

In addition to the general guidelines listed in Section 2 and tiered general guidelines in section 3 the following procedures will be implemented for college course. For all courses including labs, course syllabi must contain a list of equipment that students will need in the event of the College moving to a “red-high risk” mode of operation. 

Ref # Normal Risk (Green) Low Risk (Yellow) Moderate Risk (Orange) High Risk (Red)
5.1 - Courses

Classes held as normal

Classes held on-campus

Most classes held via online or distance delivery

All classes held via online or distance delivery

5.2 - Labs

All lab classes held on-campus

All lab classes held on-campus

Most labs held via online or distance delivery. Some lab classes may be held on-campus where online is not possible and with strict sanitizing and distancing controls in place.

Additionally, instructors and students participating in labs on campus will undergo symptom checking before being allowed to attend.

Labs held online. Any exceptions to this will require written approval from the Provost. 

For labs approved by the Provost, instructors and participating students will undergo symptom checking before being allowed to attend.

5.3 - Tutoring and office hours

Students allowed on-campus to access tutoring, office hours, and other support services with regular hours

Students allowed on-campus to access tutoring, office hours, and other support services with regular hours

Students allowed limited on-campus access to tutoring, and other support services with limited hours but are strongly encouraged to access services via teleconference

Tutoring, office hours, and other support services accessed only through teleconference

5.4 - Auditorium Courses and Seminars

Open for normal courses

Auditorium courses will be held in the face-to-face format, but follow guidelines established by public health recommendations. 

No auditorium courses in a face-to-face format. Where possible, convocation presentations will be streamed online.

No auditorium courses in a face-to-face format. Where possible, convocation presentations will be streamed online.

5.5 - Activity Courses

Open for normal classes

Cleaning of equipment done by instructor or assistants at the end of every class when reasonable.

Activities with high personal athletic contact modified to lessen transmission of water droplets.

Most courses taught by broadcast and/or online.

If course is on campus, cleaning of equipment done by instructor or assistants at the end of every class. 

Activities with high personal athletic modified to solo participation.

All courses taught by broadcast and/or online.

Activity requirements converted to remote learning and/or online format. 

Only mandatory employees and functions in classrooms.

5.6 - Art Studios

Open for normal classes

Studios open.

Surface cleaning is done in between classes by instructor and students.

Studios open with limited access.

Surface cleaning in between classes—done by instructor and students.

Studios closed except by appointment. 

All courses taught broadcast and/or online. Only mandatory employees and functions in studios.

5.7 - CTE Labs

Open for normal classes

All surfaces to be cleaned at the end of the lab period. Students may not work in large groups. Sick students and students who have been around sick students or family members should not attend labs. 

All labs and shops use social distancing measures. Surface cleaning of equipment between lab sessions. 

Where possible, all courses will be taught by broadcast and/or online. 

Students who must attend labs must follow strict social distancing rules and wear face masks or appropriate headgear. Only mandatory employees and functions in lab and shop spaces. 

5.8 - Ensembles

Open for normal classes

Ensembles to rehearse on a near-normal basis with cleaning of area done after each class. Instructor to be 6 feet from students. 

Occasional testing of students in choirs and ensembles: at the beginning of the semester by thermometer, and four-times during the semester. Ensembles to rehearse, when possible, in “echelon.” 25 students will rehearse on the hour instead of 100 students. Ensembles will be divided into advanced standing students and lower standing students and attend at different times. 

Ensembles will not meet.

5.9 - IVC Courses  

Courses held as normal. Social distancing follows public health recommendations

Courses will be broadcast by remote technology in synchronous format. 

Safety notice to be shared with high school partners.

Courses will be broadcast by remote technology in synchronous format

5.10 - Private Lessons

Private lessons done as normal

Private lessons done in person, but with plexiglass between the instructor and the student.

Private lessons done via technology.

Private lessons done via technology.

5.11 - Science Labs  

All surfaces to be cleaned at the end of the lab period. Students must wear masks and may not work in large groups. Students who are sick or who have been around sick persons should not report to labs. 

High enrolled courses should stagger student attendance and deliver synchronous lectures via technology. All students must wear masks. Students who are sick or who have been around sick persons should not report to labs.

Labs held online. Any exceptions to this will require written approval from the Provost. 

For labs approved by the Provost, instructors and participating students will undergo symptom checking before being allowed to attend.

In addition to the general guidelines listed in Section 2 and tiered general guidelines in section 3 the following procedures will be implemented for employees. 

Ref # Normal Risk (Green) Low Risk (Yellow) Moderate Risk (Orange) High Risk (Red)
6.1 - Employees Work Locations

All offices are open and operating

Managers encourage flexible working arrangements (rotating shifts, remote work, etc.)

Provide accommodations to high-risk employees

Recommend personal symptom monitoring

Offices take reasonable precautions

Departments exercise extreme caution, with employees and volunteers working remotely to the extent possible.

Provide accommodations to high-risk employees

Symptom checking required for employees that must work on campus

Departments exercise extreme caution, with employees and volunteers working remotely to the extent possible.

Provide accommodations to high-risk employees

Symptom checking required for employees that must work on campus

6.2 - Employee

All offices are open and operating under stricter hygiene and cleaning regimen

All offices are generally open. 

Work with manager to determine work schedule and possibly rotating between office and working from home. 

Minimize in-person face-to-face interactions, including with students

Make every possible effort to enable working from home as a first option; where not possible, workplaces comply with distancing and hygiene guidelines

Where distancing and hygiene guidelines cannot be followed in full, departments should consider whether that activity needs to continue for the college to operate

Avoid in-person face-to-face interactions, including with students

Make every possible effort to enable working from home as a first option; where not possible, workplaces comply with distancing and hygiene guidelines

6.3 - Workshops, Conferences and Meetings

Normal business operations for meetings, conferences and workshops

All meetings have video conferencing options available. 

Limit the number of in-person participants to ensure proper social distancing

Cancel or postpone in-person meetings, conferences, workshops, and training sessions or conduct them virtually

Cancel or postpone in-person meetings, conferences, workshops, and training sessions or conduct them virtually

In addition to the general guidelines listed in Section 2 and tiered general guidelines in section 3 the following procedures will be implemented for campus activities. 

Ref # Normal Risk (Green) Low Risk (Yellow) Moderate Risk (Orange) High Risk (Red)
7.1 - Campus Activities

Interactions allowable in larger groups, with strict hygiene measures and symptom monitoring

Decreased group sizes that enable all social distancing guidelines to be followed

Small groups may attend as long as they have been following social distancing and hygiene practices for two weeks

No group gatherings allowed on campus.

7.2 - Intramurals

All programs and services return to normal

No intramural sports or sport clubs until

"normal" designation or changes made by local officials

No intramural sports or sport clubs until "normal" designation or changes made by local officials

No intramural sports or sport clubs until

"normal" designation or changes made by local officials

7.3 - Athletic Events

All Athletic events return to normal

Follow guidance from State and NJCAA

Facility capacity is dependent upon ability to block reserved seats to ensure safe radius is maintained

Set an established time frame for high risk groups to come in without pressure from crowds and/or separate entrances and queues

Limit number of people in confined area to enable adequate distancing at all times

Maintain signage to remind and help individuals stand at least 6 feet apart when in common areas

Congregating at any point is not allowed

Encourage contactless payment, disinfect between transactions at facility stores/gift shops.

State and NJCAA guidelines will be followed for athletic events

No athletic events except for E-sports

7.4 - Concerts and Performances

Concerts and performances return to normal

Limited attendance at concerts and performances allowed with social distancing measures as outlined by public health recommendations. Live stream concerts online.

Live stream concerts online. Record, produce and release a Horne School of Music Sampler CD, featuring all of our major ensembles. Recording can be done in sections with small number a musicians present.

Concerts and Performances not to be held for public viewing.

7.5 - Club activities and meetings

Large group activities allowed with permission required for events over 250 people

Team sports allowed

Refer to student life activity plan for more details

Groups allowed up to 50 people

Team sports allowed

Refer to student life activity plan for more details

Groups allowed up to 20 people – meet virtually whenever possible

Team sports not allowed

Refer to student life activity plan for more details

Campus groups not allowed to gather in person

Team sports not allowed

Refer to student life activity plan for more details

In addition to the general guidelines listed in Section 2 and tiered general guidelines in section 3 the following procedures will be implemented for student support functions. 

Ref # Normal Risk (Green) Low Risk (Yellow) Moderate Risk (Orange) High Risk (Red)
8.1 - ID Cards

ID Cards

No sticker issued

Card issued

No sticker issued

No card issued

Transactions through closed windows

No sticker issued

No card issued

Transactions through closed windows

8.2 - Registration

Open as normal

Transactions through closed windows

Transactions through closed windows

Transactions via phone and email

8.3 - Forms

Open as normal

Forms scanned at windows, but not collected

Scanners pulled back into windows area at the end of the day

Forms scanned at windows, but not collected

Scanners pulled back into windows area at the end of the day

Forms collected via email

8.4 - Libraries

Open as normal

Only three students at a library table at a time, separated by 6 feet. All students and employees must wear masks. All workstation surfaces cleaned twice daily. Students and employees who are sick or who have been around sick persons should not be in the library.

Limited hours and access. No more than two students, separated by 6 feet at library tables. All students and employees must wear masks. All workstation surfaces cleaned three times a day. Students and employees who are sick or who have been around sick persons should not be in the library. 

Open only by appointment. Only mandatory employees and functions in studios.

8.5 - Testing Centers

Open as normal

Six-foot social distancing, test takers and employees must wear masks. Workstations cleaned after a test taker has completed an exam.

Access to testing centers on a limited basis. Test takers and employees must wear masks. Students must be 6 feet apart from each other. Each testing center must be cleaned after a test taker is finished. Students who are sick or who have been around sick persons may not take exams in the testing centers.

Only open by special arrangements with the testing directors. Test takers and employees must wear masks. Each workstation will be cleaned after a test taker has completed an exam. Students who are sick or who have been around sick persons may not take exams in the testing centers.

8.6 - Wellness Center

Office open and operating under stricter hygiene and cleaning regimen

Office open and exercising reasonable precautions

Maintain visitor log for tracing efforts

All meetings have video conferencing available

Office closed and exercising extreme caution

Symptom checking in business interactions

Office closed and exercising extreme caution

Symptom checking in business interactions

8.7 - Tutoring Labs

Open as normal

Students allowed on-campus to access tutoring, office hours, and other support services

Limited access to tutoring, office hours, and other support services

Tutoring, office hours, and other support services accessed only through teleconference.

8.8 - Financial Aid / Scholarships

Normal operations/Full Staff and Open Windows

Personal Consultations with students and parents

High School FAFSA nights

Open houses and recruiting activities in person

Attendance to mandated training and conferences

Limited to small groups for FAFSA nights, appointments to accommodate less people at a time.

Work Remotely from home.

Student can make appointment to visit with staff at the office.

Web or electronic services whenever possible

Limited staff in the office-most all will work from home except for mail processing.

No contact with students or parents in person—all services done via phone or electronic.

No events

8.9 - Campus Cashiers

The GSC and Richfield office will be open to the public. Normal operations will resume.

The GSC and Richfield office will be open to the public. The floor will be clearly marked for those customers waiting in line to maintain proper social distancing.

The GSC and Richfield office may open to the public. The floor will be clearly marked for those customers waiting in line to maintain proper social distancing. Cashiers will consider wearing gloves to limit exposure to money or cards.

A limited number of staff will be allowed to work at any given time in order to process payments, but the walk-up windows will remain closed. The GSC and Richfield office will remain closed to the general public.

8.10 - Disability Services - Semi-Private Testing

Regularly disinfect high-touch areas (e.g. door handles, buttons/switches,desks and chairs)

Semi-private testing will be available in a larger, temporary space to allow for proper social distancing practices. Students should contact Disability Services to access their testing accommodations.

All testing done through online proctoring

Work from home

All testing done through online proctoring

Work from home

8.10.2 - Disability Services - Student Appointments

Appointments held as normal,

Appointments held on-campus while following social distancing guidelines

Appointments held virtually or via conference call

All appointments held online or via conference call

In addition to the general guidelines listed in Section 2 and tiered general guidelines in section 3 the following procedures will be implemented for admissions and advising functions. 

Ref # Normal Risk (Green) Low Risk (Yellow) Moderate Risk (Orange) High Risk (Red)
9.1 - Welcome Center / Admissions Office

Office open and operating under stricter hygiene and cleaning regimen

Office open and exercising reasonable precautions

  • Maintain visitor log for tracing efforts
  • All meetings have video conferencing available

Office closed and exercising extreme caution

Office closed and exercising extreme caution

9.2.1 - Ambassadors Office Hours

Permitted, practicing hygiene guidelines.

Three students only in the workroom, sanitize work spaces each shift.

One student only (if necessary) in the workroom, sanitize work spaces each shift.

No office hours

9.2.2 - Ambassadors School Visits

Visits permitted following visiting school policies and guidelines

Limited visits following State and school policies and guidelines

No school visits

No school visits

9.3 - Campus Tours

Permitted without restrictions.

Limit to 10 people per tour.

Only virtual tours

Only virtual tours

9.4 - SnowBlasts

Event permitted

No SnowBlasts

No SnowBlasts

No SnowBlasts

9.5 - On-Campus Recruiting

Permitted without restrictions

Limited events with max of 40 people and 10 hosts.

Virtual events only

No Events to be held

9.6 - Off-Campus Recruiting

Permitted without restrictions.

No off campus recruiting events.

No off campus recruiting events

No Events to be held

9.7 - Regional Recruiting

Normal recruiting schedule following State and school policies & guidelines.

Work from home with occasional visits to campus only if necessary

Work remotely from home.

Work remotely from home.

9.8 - Academic Advising

Advising activities and appointments held as normal

Limits may be placed on the number of guests a student brings to an appointment

Office is open with reasonable precautions and increased hygiene / cleaning protocols in place

Remote work is optional but encouraged

Appointments done via technology are recommended

Plexi-glass shields in place between advisors and students

Limits placed on number of guests a student can bring to an appointment

Students who are ill must do their appointments via technology

All advising operations spread out between the current center and the Bluebell/Rasmussen conference space to allow for adequate distancing

All employees work from home to the extent possible

All student appointments done via technology

Minimized activities performed at the office

All advising operations spread out between the current center and the Bluebell/Rasmussen conference space to allow for adequate distancing

All employees work from home to the extent possible

All student appointments done via technology

Minimized activities performed at the office

9.12 - Student Support Services

Normal operations

Conduct student support services classes in an online format

Conduct student support services classes in an online format

Work remotely, unless not possible

9.14 - Upward Bound

Normal Operations

Conduct most upward bound courses online

Conduct most upward bound courses online

Conduct all courses online