Registration

Registration
Records
Residency
Other Information


 

Registration Office

Registrar: Micah N. Strait
Assistant Registrar: Margie Anderson
Registration Coordinator: Chrissy Ray
Registration Assistants: Debbie Christensen, Marcelle Nordfelt

 

Registration

The Registrar lists the dates for registration online prior to each semester. Students may choose to register over the internet (Badger Web) or in person at the registration windows or Student Success Center. Instructions for using these systems are available each semester online. Students are strongly encouraged to see an advisor prior to registration each semester (see Advising below.)

Students must be registered for a class to receive credit. It is imperative that they check their class schedule through Badger Web or at the Registration Office prior to the third week of school to make sure that they are officially enrolled in classes. Students must not attend classes if the official class roll does not include their name.

Students must make payments of fees according to deadlines listed in the Tuition and Fees section of this catalog. AP or transfer credit should be received at least three weeks prior to registration.

Course Offerings. Courses scheduled to be taught and advertised to students on Badger Web will not be canceled if there are less than three weeks before the semester starts. Exceptions to that policy exist for unforeseen exigencies and course enrollment that does not justify offering the course. In either event, the Academic Vice President must approve the cancellation. After the third week deadline, departments are responsible to teach the courses they advertised to the students if they do not meet the exceptions.

Advising. Snow College strongly recommends that students meet with an advisor in the Student Success Center, before registering for classes each semester. This helps ensure students meet their academic goals in a timely fashion. During the advisement session, an advisor will help students select classes appropriate to their major, goals, and interests. 

Advisement is available in person, over the phone, or over the internet. Please call 435.283.7313 to schedule an appointment for the Ephraim Campus or 435.893.2211 for the Richfield Campus. Internet advising is done through Snow College’s Pre-Advisement at www.snow.edu/advise, or communicating via e-mail about major and educational plans. 

Senior Citizen Registration. Residents of the state of Utah who are 62 years or older can sign up for an unlimited number of Snow College classes for a one-time $30 admission fee and a $20 per semester fee with the following steps:

  • Fill out the online admissions application and pay the onetime $30 admission fee; and
  • On the first day of class request the instructor's signature on the add/drop form and submit the form to the Registration Office. Registration is on a space available basis. Classes can be taken on an auditing basis only, not for credit. Students are responsible for any fees and expenses that may be attached to a class, such as books and lab fees.

Auditing a Course. If students wish to audit a course, they will be admitted on a space-available basis only. The intent to audit a course must be stated at the time of registration and requires instructor approval. The tuition and fees for auditing a course are the same as for registering to receive credit. A grade of “AU” will be given and may not be changed to any other grade.

Student Responsibility

It is the student's responsibility to ensure the accuracy of a class schedule. Check for accuracy:

  1. at the time of registration;
  2. when a class is added or dropped;
  3. if the first day of class is missed for any reason;
  4. if a class is missed for more than two consecutive times; and
  5. before the last day to add or drop classes.

Students may check their class schedules at any time by going to the Student Success Center, the Registration Office, or to Badger Web. If students will not be at the first class meeting for any reason, they must inform the instructor prior to class time, or they may be given a failing grade of “UW”).

Adding & Dropping Classes 

Once a semester has begun, a student who wishes to add or drop a course must file the appropriate paperwork with the Registration Office. Deadlines for adding and dropping classes are listed each semester online. The student bears the full responsibility for acquiring the appropriate signatures when necessary and submitting the add/drop form by the appropriate deadline. Failure to meet this responsibility for any reason may significantly impact a student’s academic record.

Note: Adding a student to a class is done at the instructor’s discretion. Instructors are under no obligation to add a student to any class at any time. Students should be aware that in many courses it is difficult to make up missed labs, lectures or assignments. Adding or dropping courses should not be treated lightly. Students, instructors and advisors should do what is best for the student’s academic success.

Change Fee. Any change of program outlined below may be accomplished during the first three weeks of instruction without a fee being charged. Any time after the third week of instruction, a $25 change of program fee will be charged.

Open Entry/Open Exit Courses. Some departments offer courses that have no specific deadlines by which a student must add or drop. Such courses are exempt from the following add/drop deadlines.

Add/Drop Deadlines

Changes During Weeks 1-3. Students may add or drop classes over via Badger Web through the first five business days of the semester or by coming to the Registration Office or Student Success Center. 

A student may add or drop a course through the last day of the third week of instruction of any regular semester course by submitting a completed add/drop form to the Student Success Center or the Registration Office. Listed below are the signature requirements:

  1. Week One: A student must submit a signed add/drop form when adding a closed class (full);
  2. Weeks Two and Three: An instructor's signature is required for all open and closed classes. 

Off-campus online students contact the Student Success Center at advisement@snow.edu for assistance.

Changes During Weeks 4-10. A student may drop a course from the first day of the fourth week of instruction through the last day of the tenth week of instruction of any regular semester as long as the following conditions are met:

  • The student obtains the signature of the instructor teaching the course; and
  • The student submits an add/drop form to the Student Success Center or Registration Office.

A student may add during this period with instructor permission under two circumstances.

  1. The add corresponds with a drop of a higher level course that has already covered the material the lower level course to be added has covered to date; or
  2. The student has been attending, participating in, and submitting assignments for the course to be added since the beginning of the semester.

The additions or switches permitted by this policy are those that will help the student succeed as a student and not those that simply prevent a student from receiving a failing grade for a course.

When a student drops a course during this period, the student’s permanent record will show a grade of “W” for the course. A “W” does not affect the student’s grade point average.

Note: Students are expected to attend all classes for which they are registered until the class is officially dropped from their schedule.

Exceptions to the 10th Week Deadline. 

Exceptions to the 10th week deadline for adding or dropping classes can be made only by:

  • an appeal to the Academic Standards Committee; or
  • providing documentation of medical reasons to the Accessibility Services Coordinator.

Adding & Dropping Non-Traditional Session Classes.

Students may add or drop non-traditional session classes (classes which do not begin or end with regular session classes) at the Registration Office. Deadlines for adding and dropping non-traditional session classes are published online. All transactions require student and instructor signatures.

Withdrawal From College

Students are permitted to completely withdraw from school through the last official day of class. No withdrawals will be accepted once final exams begin. Withdrawal forms may be obtained online www.snow.edu/registrar . Students must submit their completed request for withdrawal from school to the Registration Office. Withdrawal from college does not cancel any debt owed to the college and is subject to the published refund policy. Exceptions to the policy are considered by the Financial Relief Committee. Contact the committee chairperson in the Business Office on the second floor of the Noyes Building.

State Distance Education Authorization

Snow College has complied with the authorization requirements to offer distance and correspondence education in other states. A current list of the states included in this authorization can be found at www.snow.edu/online/ under the State Authorization link.

If you reside in a state that is not included in this list and you desire to participate in the institution’s distance or correspondence education opportunities, you will need to contact the registrar’s office before you will be allowed to register in the program to determine whether the school is able to obtain the authorization that is required by your state.

Attendance

Regular and prompt attendance is expected of every student. Instructors may vary in their individual attendance policies. An instructor may submit a failing grade of “UW” if a student:

  1. misses the first day of class; or
  2. ceases to attend class as evidenced by excessive unauthorized absences, missed exams and/or assignments.

When an unofficial withdrawal is submitted by a faculty member, a “UW” will be assigned to the student’s record. A “UW” is calculated as a failing grade (F) in the grade point average. To avoid the impact of a “UW” on his/her grade point average, a student must officially withdraw from a course by submitting an add/ drop form to the Student Success Center or Registration Office by the 10th week deadline. A Student will not receive a UW after the 10th week drop deadline. A faculty member cannot officially withdraw a student. This is the student’s responsibility.

Jury and Witness Leave (Students). Students absent from school in compliance with an official requirement to appear for jury service or with a subpoena to appear as a witness at a trial, deposition, or other official proceeding, will be able to make up any missed schoolwork.

This allowance covers only time while actually engaged in jury service or attendance as a witness, and time spent in reasonable travel to and from the place of such service.

Note: This policy does not apply when an individual appears in court on his/her own behalf.

Students excused for jury duty should keep their teachers informed of required absences and attend school during those periods when not required to be in court. Students must file documentation of jury or witness duty with the Vice President for Student Success in, Room 206, Greenwood Student Center. For the Richfield Campus, Room 125 Administration Building.

Class Load

A minimum of 63 semester credits is required for graduation from Snow College. If students intend to complete all requirements in four semesters, they should register for approximately 16 credits per semester (summer session not included). To graduate in five semesters, a credit load varying from 12-13 credits is required. Opportunities to take courses in a Summer Term can assist students in reaching their educational goals. Students should prepare to study a minimum of two hours outside of class for every hour spent in class.

Excess Credit 

Maximum registration without special permission is 18 credit hours per semester for entering freshmen and 20 credit hours per semester for students who have completed 15 credit hours. To register for excess credit, permission must be obtained from the Student Success Center or Registration Office. Students must have a cumulative GPA of at least B (3.0) or higher depending on the amount of credits being attempted and submit a petition for excess credit to the Registration Office or Student Success Center. Petition forms are available online at www.snow.edu/registrar.

Special Projects 

Credit through a special project may be earned if there is a demonstrated need which cannot be met through enrollment in a regularly scheduled course. Credit for a special project normally should be one to two credit hours, depending on the work completed. These projects are numbered 2800.

Special Project forms may be obtained online at www.snow.edu/registrar. Unless approved by the GE Committee, special project credit does not satisfy general education requirements.

Semester Course Number System

0001-0999 | Pre-College preparatory courses
1000-1999 | Primarily freshmen or beginning level courses
2000-2999 | Primarily sophomore or second-level courses

 

Records

Change of Name

A student whose name has legally changed and who wishes the name change to be reflected on Snow College records must submit appropriate legal documentation and make a request for a name change in the Registration Office by submitting the name change form, which is found online at www.snow.edu/registrar.

Confidentiality of Records

Snow College's policy concerning the confidentiality of student records follows three principles: 

  1. Honoring student privacy while securing the benefits of higher education;
  2. Protecting students and the surrounding community; and
  3. Complying with the Family Educational Rights and Privacy Act of 1974 (FERPA)

The following is an abbreviated version of Snow’s Confidentiality of Records Policy. The complete confidentiality policy is available at www.snow.edu/right2know and www.snow.edu/registrars/. 

Rights to a Confidential & Accurate Record

Snow College and FERPA afford students attending Snow College certain rights with respect to their education records. These rights include:

  1. The Right to Inspect. Each student has the right to inspect and review the student's education records within 45 days of making a written request to the appropriate official at Snow College (registrar, dean, head of the academic department, or other appropriate official).
  2. The Right to Request an Amendment to Student's Record. Each student has the right to request an amendment to the student's education records for information the student believes is inaccurate, misleading, or otherwise in violation of the student's privacy rights under Snow College's confidentiality policy or FERPA. If the record is not changed, the student can request a hearing as described in the complete policy mentioned above.
  3. The Right to a Confidential Record. A student's education record is confidential. The College will not disclose personally identifiable information (PII) from a student's educational records without the student's written consent, except to the extent that FERPA authorizes disclosure without consent. FERPA allows schools to disclose certain PII without the consent of students to a limited number of parties. These include:
      1. school officials with legitimate educational interests;
      2. contractors or volunteers outside of Snow College whom the College has designated as school officials because they meet the criteria set forth in the complete policy; and
      3. upon request, officials from other post-secondary institutions with which a student seeks or intends to enroll.

        See the “Disclosure of Information” in the online policy notification for a complete list of the disclosures that postsecondary institutions may make without consent.

  4. Right to Place Restriction on Directory Information. Students at Snow College have the right to place a restriction on the dissemination of directory information. Please see below for a more thorough discussion about your rights and Snow's policy regarding directory information.
  5. Right to File a Complaint. Each student has the right the file a complaint with the U.S. Department of Education concerning alleged failures by Snow College to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202

Statute of Limitations

Students wishing to appeal their academic records must do so within twelve (12) months from the time the record was established.

Directory Information and Disclosure:

Directory Information 

Though directory information is included in personally identifiable information (PII), FERPA treats directory information differently than other PII. Under FERPA, the College may disclose directory information to third parties and may define what “directory information” is. 34 CFR §99.31(a)(11). To provide greater protection to the student, Snow College does not define “directory information” as broadly as the U.S. Department of Education's regulations allow. Snow has limited directory information, which may be disclosed to third parties, to the following:

  • Student's full name(s);
  • Addresses;
  • Telephone number(s);
  • Email addresses;
  • Degrees, honors, and awards received;
  • Enrollment status;
  • Dates of attendance;
  • Participation in officially recognized activities/ sports; and
  • Athletes' heights and weights

All directory information listed above may be disclosed to third parties, but Snow will only do so if the requesting party shows a legitimate educational or financial purpose for the information.

Under Snow's Confidentiality of Records Policy and FERPA, students have the right to place restrictions on their directory information. Students can place a restriction on their directory information at any time by making a written request at the Registration Office.

Requests for Directory Information 

Snow College will not disclose directory information to any person, organization, or agency that does not have a legitimate purpose for the disclosure of those records. Snow only recognizes educational, employment, and financial aid purposes as being legitimate reasons to disclose the directory information of its students to third parties. To obtain directory information, please provide a signed copy of the Directory Information Request Form to the Registrar’s Office. Please briefly articulate what the legitimate purpose is, how the disclosure will benefit the student, and how the information will be used.

Record of Certain Disclosures

FERPA permits the disclosure of PII from students’ education records without consent of the student if the disclosure meets certain conditions found in 34 CFR §99.31 of the FERPA regulations. Except for disclosures to school officials, disclosures related to some judicial orders or lawfully issued subpoenas, disclosures of directory information, and disclosures to the student, 34 CFR §99.32 requires the institution to record the disclosure. Eligible students have a right to inspect and review the record of disclosures pertaining to their records. 

Transcripts

Official transcripts are protected by the Family Educational Rights and Privacy Act of 1974 (FERPA). Only college personnel with a “need-to-know,” as determined by their duties, have access to transcript documents. Parents, spouse, friends, other students, etc., may not pick up a copy of the transcript without written release from the first party.

How to Order Transcripts from Snow College

Transcripts can be requested in the following ways:

  1. By submitting a signed transcript request form via mail, email, or fax.
  2. In person at the registration windows located on the second floor of the Greenwood Student Center.

Include appropriate fees by check or money order if mailing your request. Mail to:

Snow College
ATTN: Transcripts
150 E College Avenue
Ephraim, UT 84627

If faxing your request, please provide your credit card payment (Visa, MasterCard, and Discover) to the Cashiers Office at 435.283.7296.

There is a $5.00 charge for all transcript requests. Fees must be paid before a transcript is mailed or faxed. If there are any holds, the transcript will not be released. For further transcript information call 435.283.7230. Additional delivery charges may apply.

Grade System

The current grade system consists of the following:

Letter  Description (Point Value)
A         Excellent (4.0)
A-        Excellent (3.7)
B+       Above Average (3.3)
B         Above Average (3.0)
B-        Above Average (2.7)
C+       Average (2.3)
C         Average (2.0)
C-        Below Average (1.7)
D+       Below Average (1.3)
D         Below Average (1.0)
D-        Below Average (0.7)
F          Failing (0.0)       
I           Incomplete     
IE        Incomplete Expired (0.0) 
P          Pass
F          Fail (0.0)
CR       Credit (does not affect GPA)
NC      No Credit (does not affect GPA)
AU      Audit (does not affect GPA)
W        Withdrawal (does not affect GPA)   
UW     Unofficial Withdrawal (0.0)

Academic Honors-Dean’s List

To be placed on the semester Dean’s List, a student must do the following:

  1. complete a program of at least 15 hours of Snow College credit numbered 1000 or above during the semester (transfer credit does not apply); and
  2. have a B+ (3.50) or better GPA for that semester.

A student maintaining a B+ (3.50) or better cumulative GPA at graduation will graduate with honors. 

Grade Reports

Official grades for each semester may be accessed through Badger Web.

Incomplete Grades

An Incomplete “I” grade may be given if students have completed a substantial portion of the required class work, but are unable to complete the work for a legitimate reason (e.g. illness, accident). The procedure for obtaining an Incomplete Grade in a course is:

  1. Obtain an Incomplete Grade Agreement from the registration window;
  2. Negotiate the agreement with the instructor of the course; and
  3. Include in the agreement the reason an incomplete grade is needed, the work to be completed, and the date work is to be completed.

Incomplete grade forms must be submitted to the Registration Office not later than six weeks after the term has ended. The maximum time to complete the work is 12 months from the end of the semester in which the “I” was assigned unless otherwise specified in the Incomplete Grade Agreement. A failing grade of "IE" (Incomplete Expired) will be recorded if work is not submitted by the specified date. A Grade Change Request form should be submitted to the Registration Office by the instructor when a final grade is assigned. An incomplete may not be completed by registering for the class in another semester.

Grade Changes/Appeals

Changes are generally made only when the instructor has made a clerical error in computing or recording grades or when a student has completed necessary work for an incomplete grade. The instructor may submit an official grade change by emailing the Registrar’s Office with the email copied to the dean.

If a student is dissatisfied with a grade he/she is assigned for a course, or with other class-related issues, the student has the right to appeal. The student should first contact the instructor of the course and attempt to resolve the matter. If after speaking with the instructor the student still has concerns, the student should speak to the department chair. If the student still remains dissatisfied, he/she may contact the dean of the division which sponsored the course in question. The dean shall make an effort to resolve the dispute through whatever means he/she deems appropriate. The results of the review of the disputed issue by the dean shall be documented in writing and copies sent to the student and to the instructor. If either party is not satisfied with the dean’s response, the next level of appeal is to the Vice President of Academic Affairs. The vice president will then form an ad hoc committee to review the case consisting of three faculty members (selected by the Faculty Senate), three students (selected by the Student Body President), and chaired by the Vice President for Academic Affairs (who will vote only in the case of a tie). No dispute will be considered later than one year following the end of the course in question.

Students should be aware that it is rare for colleges and universities to change faculty-assigned grades without the consent of the instructor. Therefore, students should make their best effort to resolve their disputes with the instructor and the dean before appealing to the Vice President of Academic Affairs.

 

Residency

Snow College will determine student residency in accordance with Utah Law and the policy of the State Board of Regents. Please see policy R512 on the Board's policy webpage (http://higheredutah.org/policies/) for the Board's current policy. Please see Snow College’s complete registration policy at www.snow.edu/registrars/

Resident tuition applies to permanent residents of the State of Utah. Students must be able to show intent of becoming a Utah resident before an application for residency may be filed. International students on temporary visas do not have the ability to become Utah residents for tuition purposes.

Applicants for resident classification should complete an Application for Residency, available online, at www.snow.edu/registrars/. The application, including all supporting documents, must be submitted by the end of the third week of the semester for which residency is requested. Late applications will be considered for the next applicable semester. Specific questions should be directed to the Registrar's Office.

Other Information

Classification of Students

All students who have completed fewer than 30 credits are classified as freshman. All students who have completed 30 hours or more of satisfactory college work are classified as sophomores.